Do you have any spare time? Maybe a minute is all you need!
You can engage in two types of tasks – those that you are responsible for and those that you are not. HaveYou have many things to do. want to do. You want to be a responsible individual and complete all tasks. HaveBefore you begin on the things you want to do want to do. If you are occupied with things you need to do, how will you find the time to do the things you love?
You will only exist if all you do is what you must. Only by doing the things you love, can you truly live. What can we do to change it?
David Allen champions the “Four D” method of reducing your tasks list.
- DeleteAvoid unnecessary tasks
- DelegateYou can do it by others.
- DeferThese are the tasks that are less urgent.
- DoThe rest.
My solution is: If you are able to complete your “have to” tasks in less than you expected, you can save time and use that time for things you enjoy. To put it another way, you can estimate the amount of time required for each task and complete it quickly. Then, you can save time on something that is dear to you.
Parkinson’s Law is the main problem with this solution. Parkinson’s Law says, “Work expands to fill the time it takes to complete.” The estimate will become a self-fulfilling prophecy when you have set expectations and an estimate of the task’s duration. The task WillTake the time you are told.
I have compiled four methods to defeat Parkinson’s Law.
1. Effectively use “Wait!” Time
A large part of your time is spent waiting, whether in doctor’s/dentist’s offices, at bank security, post office, supermarket security or waiting in line at airport security. Identify potential wait times on your appointment or task list. Also, make sure you identify any tasks that you can complete while waiting. These two tasks can be combined to accomplish two things simultaneously.
2. Multitasking effectively
Multitasking, i.e. Multitasking, i.e. trying to do multiple things at once, is counterproductive. Humans have learned to walk and talk at once. If an action is repeated over and over, it can be combined to other tasks. Combining “thoughtless tasks” is possible. Combining tasks that require thought is not possible. To reduce the amount of tasks on your To-do List, you should identify tasks that can easily be completed mechanically. You can also plan to combine tasks. This will help you reduce your list.
3. Front-end Loading the task
Front-end loading is my term for getting the most difficult, riskiest and complex part of your task done in advance. This helps to reduce the burden and gives you the momentum you need to complete the task. Early successes are the best way to set yourself up for success.
4. Establish an artificial Deadline
Set yourself a goal to accomplish more. You can set a new deadline of between 65%-85% of your original estimate. However, this artificial deadline should not be taken lightly. Parkinson’s Law is reversed. If you are able to give yourself less time for any task it will shrink. Overdoing it will only lead to more problems in the end. Be aware of your limitations and push yourself to the limit.
My clients have seen significant productivity improvements after implementing Parkinson’s Law. This works but you need to know the secret ingredient. Believe You are able to finish tasks in less time than you anticipated.